Automatically distribute assignment time if Time Off is placed
T
Tim Chung
Currently, when you add a Time Off on top of existing Assignment in Resourcing, the time gets added. It would be very helpful if the assignment time gets equally divided to non-time off dates/weeks.
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T
Tami Sawyer
Opt. C makes more sense to me. If the time off doesn't get taken then the assignee can drag the block over that available time as needed and it doesn't put the assignee in overtime on the day before/after.
John Furneaux
Hi all — quick update. We've been building this, and we want to be transparent about the behavior choice. There are three ways to deliver "don't stack hours on top of time off," and they differ mainly in what you actually see on the schedule:
A. Numbers only — the schedule doesn't change. The assignment bar looks exactly like it does today. Only the math underneath changes: capacity, utilization, and reports treat the time-off days as non-working. This is how holidays behave in many tools — and as Lauren pointed out in this thread, it doesn't really help, because you can't see that anything moved.
B. One stretched block — visible, but still a single bar. The assignment stays one bar spanning the time off, but the off days inside it grey out and drop to zero, and the surrounding days visibly absorb the hours — a 40h week with two days off shows 13.3h on each remaining day. Fully automatic and fully reversible: cancel the time off and everything snaps back to 8h/day. The weakness is the picture — the bar still stretches across days the person isn't working.
C. Separate blocks — the bar physically splits. Placing time off cuts the assignment into independent blocks around it: work before, time off, work after, with the hours divided between the blocks. Each block can then be dragged, resized, or edited on its own, just like any other assignment. The trade-off: the cut is permanent — cancelling the time off later doesn't glue the blocks back together.
Which would you prefer?
John
L
Lauren Ortiz-Townsend
John Furneaux For me, B makes the most sense. It's typically unlikely that we would re-assign the work unless the person is out for a significant amount of time so having the remaining split between the days they are working and having their days off net to zero, helps the most. Having it be fully reversible too is helpful as well. Seems like the best option out of the three.
E
Eric Typaldos
updated the status to
open
E
Eric Typaldos
Hi all,
We're heavily investigating a path forward here. While we've looked into potentially splitting allocations around a "time off" assignment, all signs keep pointing us back to a more straightforward, but maybe more disruptive change:
Treat "Time Off" assignments in the same way that Holidays/Weekends are treated.
I know Per Berle Thomsen mentioned almost exactly this, but I wanted to see if others would weigh in on whether this would solve for your challenges, and be non-disruptive to your current workflow.
Let us know!
V
Victoria Mason
Eric Typaldos From our perspective, as long as the outcome is that the action's time is automatically distributed around the time off for that individual, the method of achieving is not an issue to us and we will work around the method of implementation as needed. Thanks
L
Lauren Ortiz-Townsend
Eric Typaldos I feel like it would be more helpful if it did NOT work like holidays/weekends. Currently, those don't even block off or prevent you from scheduling (in my opinion, they should) so having hours still be scheduled during time off days doesn't help as they would still need to be reallocated somewhere else manually. (Unless I'm misunderstanding what you mean!)
G
Gina Lockwood
updated the status to
in progress
K
Kelley Bunge
updated the status to
in progress
G
Gina Lockwood
updated the status to
under review
J
Jaidee Weber
This feature would be great not just because it would block the days and reallocate the hours to working days it would help with maintaining the budget hours. Right now if you edit the hours to zero that time is lost as they do not go back in the estimated time "bucket".
P
Per Berle Thomsen
Please priotitize this - it is hard to plan resourcing and time-allocation of tasks without this feature in real-life environtments. This feature already exist with regards to weekends and holiday schedule - just not for time off / sick days
G
Gina Lockwood
updated the status to
open
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